CCTO Post-Award Manager

Company Name:
University of Colorado
Job Summary
The Cancer Clinical Trials Office (CCTO) is looking to hire a full-time Post-Award Manager to provide financial oversight of industry, cooperative group, and investigator initiated adult oncology clinical research trials conducted by members of the University of Colorado Cancer Center at the University of Colorado Hospital (UCH). This position will manage the CCTO accounts receivable and accounts payable activities. This position will also assist the Cancer Center Assistant Director of Finance in all aspects of CCTO budget; including forecasting and financial reporting and creating and maintaining CCTO guidelines and policies for all areas of responsibility.
The University of Colorado Denver is an urban research university serving more than 28,000 students in metropolitan Denver and online. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer 119 highly rated degree programs through 13 schools and colleges. The University of Colorado Denver currently has over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at our Anschutz Medical Campus, a significant number of undergraduate and graduate degree programs are taught at our comprehensive campus in the heart of downtown Denver.
Posting Description
Financial Oversight of Industry, Cooperative Group, and Investigator Initiated Clinical Trials
Fund Manager for approximately 400 Fund 26, 28 and 30 programs and projects assigned to CCTO Org node.
CU M@rketplace and Concur approver for all programs and projects assigned to CCTO Org node.
Manages the CCTO Finance Specialists including training, auditing, performance evaluations, counseling, and disciplinary actions with guidance from the Cancer Center Assistant Director of Finance.
Manages the reconciliation, reporting, invoicing and collections of a small portfolio of active clinical trials.
Reconcile patient enrollment earnings to sponsor revenues received.
Invoice sponsors for patient care reimbursement and patient accrual as mandated in clinical trial contract. Maintain a positive working relationship with sponsors and their representatives during the life of the protocol.
Investigate and reconcile deficit balances and collect past due accounts.
Prepare accurate CCTO financial documents to include PI reports and reconciliation reports for all assigned accounts utilizing m-Fin reporting tool. Review general ledger reports for misappropriated expenses billed to accounts.
Prepare journal entries to distribute trial funds per the clinical trial budget.
Follow University fiscal policy and provide all necessary documentation to the Office of Grants and Contracts to maintain and inactivate closed clinical trial accounts.
Maintain comprehensive working files of clinical trial project contract documents including budgets and amendments to ensure accurate billing per terms of agreements.
Management of CCTO Accounts Receivables
Manage the entire CCTO accounts receivable portfolio focusing on hard to collect accounts; designated first contact for all uncollectable accounts.
Develop and maintain a tiered collection system for CCTO Finance Specialists; create and implement guidelines and policies to ensure timely collections, escalation procedures and significantly reduce outstanding past due balances.
Management of CCTO Patient Billing Activities
Manages the CCTO Billing Specialists including training, complete performance evaluations, counseling and disciplinary actions with guidance from the CCTO Business Manager.
Oversee all patient billing activities.
Develop system and create guidelines and policies for tracking all patient billing vendor payments.
CCTO Budget, Forecasting and Financial Reporting
Assists in the development of the annual CCTO budget and forecast working with Cancer Center and CCTO Leadership to update and review on a monthly basis.
Assists in the creation and reporting of CCTO financial data; updating and validating monthly disease team finance reports, dashboard reports, and CCTO activity reports.
Assists Cancer Center and CCTO Leadership to create other management reports used to measure productivity, rate/volume variance, revenue per transaction, revenue per acuity point and patient expense tracking.
Assists Cancer Center Assistant Director of Finance in the preparation and approval of the annual cost study including analysis of changes to our statement of fees.
Minimum Qualifications
BS or BA in business related field. Emphasis in Finance or Business Administration preferred.
3 years of supervisory experience.
5 years of finance/accounting experience including accounts payable and accounts receivable and/or project management that includes accounting responsibilities.
Required Competencies/Knowledge, Skills and abilities
Ability to lead a team.
Excellent verbal and written communication skills.
Strong financial management skills with understanding of academic research medical institution.
Knowledge of standard financial and budgeting principles.
Knowledge of contract budgeting a project close-outs.
Able to problem solve and multi-task as well as manage competing deadlines.
Ability to produce a high level of work output.
Detail oriented.
Desired Qualifications
Experience with policy writing.
Highly proficient in Microsoft Office Suite, particularly Microsoft Excel.
Experience preparing management level finance reports and creating presentations for leadership.
Special instructions to applicants
Salary is commensurate with skills and experience. The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at /
Applications are accepted electronically at
Applications must be received by November 14, 2014
br>When applying at , applicants must include: (list and be specific)
1) A letter of application which specifically addresses the job requirements and outlines qualifications
2) A current CV/resume
3) The names, addresses, daytime telephone numbers and e-mail addresses of 3-5 professional references
Questions should be directed to Tom Irwin at tom.
Please be advised that the University does check references as part of the employment process.
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for interview. We will notify you prior to contacting both on and off-list references.
The University of Colorado Denver is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado strongly supports the principle of diversity. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
The Immigration Reform and Control Act require that verification of employment eligibility be documented for all new employees by the end of the third day of work.
The University of Colorado is committed to diversity and equality in education and employment.
Posting Title : CCTO Post-Award Manager
Campus : Anschutz Medical Campus
City : Aurora, CO
Position Type : University Staff
Posting date : 11/10/2014
Closing date : 11/14/2014
Full/Part Time : Full-time
Background Check Required? : Yes
Job posting contact : Tom Irwin
Job posting contact email : Tom.
Job Posting Number : C/U03754
Quicklink for Posting :

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