Purchasing Assistant (9040-935)

POSITION PURPOSE:
Responsible for performing a variety of clerical duties and providing support to the Purchasing Department. Processes purchase orders and requisitions, tracks and maintains inventory, reviews invoices, maintains files, and places orders as needed. Complete related reports and documentation as required. Researches purchasing problems and questions, and performs miscellaneous clerical functions as assigned. Keeps Buyers well informed of activities and provides assistance to Purchasing staff.
EEO / VETERANS / DISABLED
ESSENTIAL FUNCTIONS AND BASIC DUTIES:
? Responsible for the effective and accurate performance of assigned clerical and purchasing functions.
? Review daily Lost Sales Reports and report information to buyers, operations and vendors as necessary.
? Conduct status checks on purchase orders and supply requisitions.
? Maintains files for purchase orders and requisitions; confirm and verify faxed purchase orders availability; adjust as needed.
? Complete Details Sheets for Monthly Specials publications and also key in Monthly Specials information.
? Types and prepares a variety of documents, reports, and records.
? Completes special purchases and requests as needed.
? Other duties as assigned.
? Responsible for establishing and maintaining effective, business relations with internal and external customers.
Assists and supports department co-workers as needed.
Resolves requests, questions, and problems promptly.
? Interact with the Inventory Control and Quality Control departments with requests for product cycle counts and problem research.
? Assists and fills in for Purchasing Department personnel as needed.
? Attends and participates in meetings as required.
? Performs miscellaneous clerical functions.
Required Skills
QUALIFICATIONS:
EDUCATION/CERTIFICATION:
High school graduate or equivalent related experience.
Administrative Assistant training helpful.
REQUIRED KNOWLEDGE:
Knowledge of purchasing and inventory policies and procedures.
EXPERIENCE REQUIRED:
Previous related experience helpful.
System implementation experience is preferred.
SKILLS/ABILITIES:
Well organized.
Strong written and verbal communication skills.
Efficient and attentive to detail.
Proficient with Microsoft Office applications.

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