Research Services Senior Professional (Grants & Contracts)

Applications are accepted electronically ONLY .
University of Colorado Denver l Anschutz Medical Campus
School of Medicine - ACCORDS
Research Services Senior Professional (Grants & Contracts)
Position #730092 - Requisition 07644
The University of Colorado Denver - Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside.Read CU Anschutz Quick Facts here.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
Job Summary:
The University of Colorado Denver - Anschutz Medical Campus is seeking applications for a Research Services Senior Professional (Grants & Contracts). This full-time, University Staff (non-classified) position will be responsible for managing the grant and contract operations of the ACCORDS research program. This includes providing technical and financial support to the Program Program's Principal Investigator(s) and their designees, as well as the ACCORDS Administrator and ACCORDS Leadership by: overseeing research grants, investigator initiated studies and program grants (including funding from federal agencies, universities and foundations); and providing financial management and reporting.
This position will work independently, as well as collaboratively with ACCORDS Principal Investigators in order to fully process Department grants and contracts, this includes participating in the development, submission, receipt, and reporting of research/program grants and contracts. This Grants and Contracts Professional will be fiscally accountable for and act as the main point of contact in relation to budget development, pre-award submission, post-award activities, and project close-out for roughly 40-50 ongoing ACCORDS projects. The position will also act as an administrator and liaison for all research subcontract negotiations. In addition, this role will be responsible for implementing and maintain Department compliance with Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting. This Professional will also be responsible for training and advising department faculty and staff on these policies and procedures.
Examples of Work Performed:
Pre-Award :
+ Manages and directs all grant and contract activities:
+ Prepares complex, multiple year budgets and reviews them prior to submission in order to ensure compliance with for federal, state, university and private sponsors for grants, fellowships, contracts, and industry contracts.
+ Prepares salary budgets by utilizing employee compensation rates, appropriate fringe benefit rates, and approved escalation rates.
+ Advises PIs of budget restrictions and applicable indirect cost rates for various locations and types of proposals.
+ Prepares and submits all subcontracts for sponsored projects:
+ Prepares subcontracts and applicable standing purchase orders per established guidelines.
+ Tracks the routing of subcontracts from the initiation phase, through submission, to recipient.
+ Manages the process of routing and final submission of packets to sponsors in either electronic or paper format, including all compliance and regulatory documents; ensures all sponsor guidelines are met:
+ Keeps abreast of changes in application instructions for federal sponsors.
+ Develops and maintains a comprehensive grant production calendar that includes all requisite routing and submission deadlines.
+ Manages the preparation of both sponsor and institutional forms to ensure all signatures are obtained and deadlines are met.
+ Maintains current files on all grant and contract submissions.
+ Creates and maintains current NIH Biographical Sketches for all ACCORDS and collaborating faculty.
+ Responsible for organizing and establishing work processes to ensure the grant/contract submission process and the receipt of all awards is timely, complete and adheres to all policies of the proposed sponsor and the University Office of Grants and Contracts (OGC).
Post-Award:Works with the PIs and the OGC to coordinate the receipt of funded proposals including:
+ Activate Grant Accounts:
+ Reviews notices of grant awards with the PI, making note of any special restrictions.
+ Responds to requests from funders for information/clarification needed for funding decisions including preparation of other support documentation for grant personnel and budget revision and justification.
+ Works with the Office of Grants and Contracts (OGC) in order to identify cost-sharing in proposals and assure accurate accounting.
+ Acts as liaison between the OGC and the sponsor in order to ensure the timely execution of all awards.
+ Requests the creation of new account numbers appropriate to funding source and activity.
+ Confirms that budget information is set up according to approved budget and invoicing is scheduled when appropriate.
+ Reviews the rate and application of F&A costs for total budget and subcontracts as per sponsor's instructions.
+ Upon award of a grant, executes all new Speedtype activities, including notifying various payroll liaisons, telecom, etc.
+ Contract and Subcontract Administration:
+ Establishes subcontracts as per notice of grant awards with participating institutions.
+ Facilitates the submission and payment of invoices in a timely manner.
+ Works directly with the Subcontractor, PI and Post-Award Office to resolve issues.
+ Notifies the PI of contractual issues and potential problems.
+ Works with the PIs, or their designees, in order to facilitate the process of requesting, executing, tracking, verifying services and reconciling large purchases requiring SPOs, sole source justification, and/or bids and consultants including scope of work documentation.
+ Payroll and Funding Distribution:
+ Works with the PI in order to establish correct funding and effort of personnel for each sponsored project.
+ Reviews funding of section employees on monthly basis; runs payroll reports in order to confirm correct funding and distribution; investigates and resolves errors by working with Payroll and Benefits.
+ Makes funding changes each month per payroll deadlines.
+ Maintains a list of salary funding for section employees; updates as necessary.
+ Prepares retroactive payroll expense transfers as per institutional policy and PI's direction.
+ Assists with the completion and timely submission of PER forms.
+ Reporting:
+ Meets with the PIs on a monthly basis.
+ Reviews revenues, expenditures, available balances and encumbrances and compares them to approved grant and contract budgets for sponsored projects with noted deficit.
+ Provides expense documentation as required by contract to the OGC invoicing team.
+ Prepares and submits all journal entries and distributes funds as needed.
+ Develops reconciliation processes and communicates them to the PI's.
+ Develops and maintains a comprehensive calendar that includes all grant start, end and renewal dates, as well as all report submission deadlines.
Other & Occasional Duties:
+ Maintains an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel and their effort committed, and short description.
+ Maintains knowledge of current and new CU and funding agency policies.
+ Assists with the completion and timely submission of PER forms, including responding to questions from research staff.
+ Responds to requests for salary information, biosketches, Other Support documents and proposed subcontracts for research faculty and PRAs.
+ Provides training and direction to department faculty and research staff regarding Federal, State, Private Foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.
+ Maintains and update Center's RefMan library and database; converts other software references to RefMan, and PMCID# to all reference that are not current.
+ Attends local and national conferences and trainings regarding sponsored research programs.
+ Participates on committees pertaining to process improvement, strategic planning and organizational development as requested.
+ Prepares ad hoc reports on grant award data for Center Directors or other management requests.
+ Performs other duties as assigned, including but not limited to:
+ Overseeing the WebSpace annual survey and inventory.
+ Maintaining the Department's office space blueprint.
+ Assists with the office set up for new employees.
+ Provides back-up support for other administrative positions and participates in shared duties of support staff.
+ Assists Chair and Administrator with any administrative tasks that are requested.
+ Assists other faculty with meeting arrangements/travel.
+ Assists with department conferences/retreats.
Salary and Benefits:
The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at
The University of Colorado Denver - Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver - Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Minimum Qualifications:
+ Bachelor's degree from an accredited college or university in business, finance, accounting or other closely related field.
+ Two (2) years of professional experience working in government, non-profit and/or academic administration, or business office setting.
+ Experience preparing detailed budgets, expense reports and/or financial projections.
+ Experience preparing contracts, subcontracts, project agreements, and/or memorandums of understanding.
Substitution: A combination of education and relevant experience working in a similar position may substitute for the degree on a year-for-year basis.
Preferred Qualifications:
+ Experience managing grant application processes.
+ Experience developing grant budgets.
+ Experience working with PeopleSoft Finance Systems.
+ Experience managing payroll deadlines.
+ Four (4) or more years of professional experience working in government, non-profit and/or academic administration or business office setting.
+ Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional) and serving as a resource for others.
+ Experience in leading meetings, presenting financial reports and/or making presentations to management.
+ Experience using integrated accounting, purchasing and payroll systems.
+ Experience using spreadsheet, word processing, email and calendar software.
Competencies/Knowledge, Skills, and Abilities:
+ This position requires a thorough understanding of UCD fiscal policy and the regulations set forth by sponsoring agencies and will have the authority to change and/or develop departmental policies to ensure the department(s) is within compliance.
+ Strong decision making skills; ability to independently analyze and resolve complex problems via examination of established protocols.
+ Strong independent judgment, problem solving, time management and analytical skills as well as self-directed work capabilities.
+ Excellent written and verbal communication skills.
+ Ability to establish and maintain effective working relationships at all levels in the organization.
+ Ability to produce accurate and timely work products.
+ Strong organizational skills with attention to details and accuracy.
+ Ability to work under pressure and to track and maintain timelines for grant development and submission, grant progress reports and grant funding utilization.
+ Ability to learn new skills, synthesize and apply knowledge from diverse disciplines.
+ High level computer skills to include expertise in Microsoft Office products, particularly Excel (Access and Word), use of electronic forms, knowledge of database searches.
+ Ability to maintain confidentiality and exercise appropriate discretion with information.
+ Demonstrated ability to self-manage priorities and be proactive in resolving issues.
+ Demonstrated ability to maintain confidentiality.
+ Strong interpersonal skills and a high level of tact and diplomacy.
+ Demonstrated ability to work within a diverse community and with individuals at all levels of the organization.
Special Instructions to Applicants: Applications are accepted electronically ONLY at REQUIRED APPLICATION MATERIALS: 1). A letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. 3) List of 5 professional references. Questions should be directed to Kyle Osborn at
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled. f5acb4e0e66041dfa60d38677dee02a1

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