Education Specialist

Applications are accepted electronically ONLY .
University of Colorado Denver l Anschutz Medical Campus
School of Medicine - Department of Otolaryngology
Education Specialist (Academic Services Professional)
Position #707869 - Requisition 07136
The University of Colorado Denver - Anschutz Medical Campus is a public research university serving more than 18,000 students. We award nearly 4,000 degrees each year, including more graduate and professional degrees than any other Colorado institution. With our solid academic reputation, award-winning faculty and renowned researchers, we offer more than 140 highly rated degree programs through 13 schools and colleges. The university receives over $400 million in research awards each year. In addition to the wide array of health-related programs and facilities offered at CU Anschutz in Aurora, Colo. a significant number of undergraduate and graduate degree programs are taught at CU Denver, our comprehensive campus in the heart of downtown Denver-one of America's most vibrant urban centers. CU Denver is located steps from the Denver Center for Performing Arts and the LoDo District affording our students, faculty and staff access to a broad array of academic, professional, community, recreational and cultural outlets.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside.Read CU Anschutz Quick Facts here.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
Job Summary:
The University of Colorado Denver - Anschutz Medical Campus is currently seeking applications for an Education Specialist. This full-time, University Staff position, within the School of Medicine - Department of Otolaryngology, is responsible for managing the Department's Medical Education and Continuing Medical Education (CME) programs.
Working under the direction and guidance of the Director of Finance & Administration (DFA), and/or the Residency Coordinator, this position will communicate, document and support all medical education and CME activities and initiatives. This includes maintaining relationships with various personnel throughout the School of Medicine, including the office of Graduate Medical Education, the Dean's Office, Office of Student Affairs, Continuing Medical Education Office, and educational staff at Affiliate Hospitals. This role is expected to be a key contributor regarding all operational and financial aspects of the Department of Otolaryngology's core programs/missions in Medical Education. In addition, the Professional is responsible for developing and adhering to established work processes to ensure the delivery of program services and the implementation of guidelines and objectives prescribed by management. This includes interpreting and analyzing information in order to provide appropriate program and project services to ensure compliance with rules and regulations.
Examples of Work Performed:Specific duties and responsibilities of the Professional may include, but, are not limited to, the following:
+ Manages program operational activities and ensures that program goals and objectives are accomplished.
+ Establishes electronic entry of the Department's master annual education schedule and residency curriculum core block plan ensuring accuracy of content.
+ Responsible for all on-site management of conferences to include collaboration with speakers, room reservations, equipment set-up, refreshment ordering and delivery, and timely distribution of prerequisite materials to attendees. Conferences are held outside of normal operating hours, professional must be on-site to administer conferences.
+ Manages all administrative aspects of the Department's Medical Student Education Program to include clinical and research rotations of CU students and externs, student interest groups, career fairs, and follow-up meetings with program directors for mentoring assignments and research opportunities.
+ Analyzes current medical student educational program and services and suggest improvements in the management of the rotation schedules including identifying cost cutting measures as well as more efficient practices.
+ Maintains all related education program files, ensures timely processing of attendance records, student grades, course block and individual evaluations, and accuracy of electronic conference materials. Monitors reporting requirements to assure compliance with University and Office of Student Affairs policies.
+ Coordinates all aspects of the Mentored Scholarly Activity (MSA) program for the Department.
+ Serves as the Department's expert and resource for CME policies and procedures.
+ Coordinates all aspects of the Department's CME courses from development (obtaining CME approval) to onsite execution of event, and everything in between.
+ Coordinates all aspects of Department's non-CME educational activities, to include Resident events and faculty professional development events, and others as assigned.
+ Prepares, submits, and monitors required paperwork to initiate Continuing Medical Education credits for Department's annual resident conferences as needed.
+ Collaborates with the Center for Surgical Innovation (CSI) to ensure positive working relationships. Schedules and coordinates the Department's educational events at the CSI ensuring supplies are ordered and equipment is ready for lab use. Maintains relationship with corporate sponsors and facilitates funding opportunities for sponsors for educational events.
+ Processes all administrative aspects of resident travel, funding solicitation and tracking, and resident reimbursements for travel to academic conferences.
+ Provides back-up support to the Residency Coordinator with administrative components of the Department's residency training program and assists with special projects or related events.
Fiscal Management:All financial management activities are under the overall direction of the Director of Finance and Administration, who has overall responsibility for Department funds and serves as the Fund Administrator and overall approving official. Within these parameters, the Professional:
+ Develops and manages budgets; tracks and monitors expenditures; prepares and analyzes monthly reports related to Departmental events.
+ Monitors and tracks any funds related to educational unrestricted grants and gift funds that are obtained.
+ Creates budgets for the medical student educational program and managed events.
+ Tracks expenditures within applicable educational program budgets, identifies solutions to discrepancies, and prepares financial reports for management team's review.
+ Responsible for a corporate procurement and/or travel card with all associated fiscal responsibility.
+ Processes educational travel and expense reimbursements for residents and students.
+ Develops and implements travel and procurement policies and procedures in relation to managed events
+ Utilizes standard University and department systems for accounting, data processing and other computer systems, as necessary, for financial management and statistical reporting.
Salary and Benefits:
The hiring salary for this position is commensurate with skills and experience. This position is not eligible for overtime compensation.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at
The University of Colorado Denver - Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver - Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
Minimum Qualifications:
+ Bachelor's degree from an accredited college or university in a related field.
Substitution:Relevant experience in graduate medical education, higher education, medical school programs, or a health science center setting may be substituted for education/degree requirement.
Conditions of Employment:Must be willing and able to...
+ Lift/push/pull up to 20 lbs.
+ Occasional evening and/or weekend hours.
Preferred Qualifications:
+ Professional experience working in graduate medical education and/or higher education.
+ Professional program and/or project management experience.
+ Professional experience managing operational activities (ex. events, recruiting, finances, etc.).
+ Experience working in an academic medical center.
+ Experience with medical education information management systems (e.g., New Innovations, Med Hub).
+ Event planning experience.
Competencies / Knowledge, Skills and Abilities:
+ Demonstrated proficiency in implementing programs, assuring compliance with rules, regulations and policies.
+ Ability to determine the best approach to provide program services to clients or to creatively resolve problems.
+ Ability to maintain confidentiality and exercise appropriate discretion with sensitive information.
+ Excellent written and verbal communication skills.
+ Ability to establish and maintain effective working relationships at all levels in the organization(s).
+ Strong organizational skills with attention to details and accuracy.
+ Ability to work independently, to multitask, to work under pressure and to meet deadlines, with minimal supervision.
+ High level of proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
+ Ability to understand and apply regulatory requirements at the program level.
+ Ability to exercise critical judgment and considerable initiative.
Special Instructions to Applicants: Applications are accepted electronically ONLY at REQUIRED APPLICATION MATERIALS: 1). A cover letter of application which specifically addresses the job requirements and outlines qualifications. 2) A current resume/CV. Questions should be directed to Vanessa Valesquez at
Application Materials Required:Cover Letter, Resume/CV
Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled. Full consideration will be given to applicants that submit both a cover letter and resume/cv. f48d2561b8dd4516a81311866f5c16e9

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