Auditor/Accounting/Customer Service/Financial

Dr. Vera L. Baldwin

19921 E. Eldorado Drive

Home: 720-839-9321

Email: verabaldwin@comcast.net

 

FEDERAL EXPERIENCE

 

 

Auditor                                                                                               May 2013 to Present

Office of Natural Resources Revenue (ONRR)                             40 hours per week

Asset and Compliance Management (ACM)

Denver, CO

Supervisor:  Mr. John Davis, 303-231-3433

 

MAJOR DUTIES

 

  • Ensure results of company audit work, including the bases for all findings and conclusions, are properly documented on ONRR’s work paper system and prepared in accordance with Generally Accepted Government Auditing Standards and ONRR’s policies and procedures.
  • Evaluate internal controls for the organization that is being audited to determine the reliability of royalty reporting and identify the weaknesses affecting the compliance.

 

  • ·         Obtain audit evidence (documents) that are sufficient, competent, and relevant to provide a basis for audit findings and conclusions.

 

  • ·         Draft complete audit reports/work papers on routine matters to outline the scope and nature of the audit; explain discrepancies and irregularities, and suggest changes necessary to meet applicable laws and regulations per GAGAS standards.
  • Able to communicate both in-person and in writing, especially with audit management and auditees, including when views inconsistent with audit findings are presented.
  • Uses knowledge of Federal and Indian mineral revenue laws, regulations, revenue and production reporting, legal practices and decisions, royalty payment requirements, legal practices and decisions, other Federal agency missions, responsibilities and structures in performing investigations for individual compliance reviews and issuing enforcement actions.
  • Researches, documents and analyzes complex lease and agreement issues, verifies contract and agreement information, production and reporting, pricing and other correspondence, to ensure the reporting is correct and substantiated.  Uses a variety of sources for information including internal data files, advanced internet searches and subscription databases to develop target company profiles, locate owners, identify affiliates and determine mineral lease interests and assets.
  • Coordinate with Bureau of Land Management, Bureau of Indian Affairs, regarding concerns relating to minerals extracted from Federal and Indian Mineral leases.
  • Conducts investigative interviews with industry contacts in person or via telephone, email and mail, outside government agencies, auditors, ONRR management and other ONRR departments regarding mineral reporting issues and exceptions, to gain information and insight on operational matters as well as enforcement actions.  Documents the results of interviews, analyses and investigations.
  •  Works with industry contacts that can at times be evasive, uncooperative, or hostile to obtain information or documentation regarding OGOR information, 2014, and company audit.
  • Reviews and analyzes operator and purchaser documentation to ensure royalty reporting is correct. Reviews production, sales volumes, pricing, royalty rates and allowances, to ensure that payors are reporting correctly and timely. Independently researches and resolves payment and reporting disputes as well as evaluates the sufficiency of evidence to develop and substantiate investigative findings and conclusions and initiates additional steps as necessary.
  • Draft action letters and requests for information to include Orders to Report and Pay, Orders to Report, Orders to Provide Documentation, Data Requests and Preliminary Determination Notices.  Provides evidence to support recommendations for most appropriate enforcement action.
  • Keeps supervisor and other team members informed of any possible problem areas in an effort to prevent potential conflicts or complaints and actively seeks input from other team members on suggestions for making improvements to our work processes, procedures and to find way to improve efficiencies and present these to management.  Information is generally relayed through effectively communicating through an all-hands meeting on a monthly basis.
  • Interprets and reviews statutes, regulations, policies, and procedures related to ACM functions and communicates those with other coworkers, internal and external auditors and mineral industry employees.  Some source examples are the Code of Federal Regulations (CFR), payor handbooks and training manuals.
  • Utilize the CPT tool for each assignment to set up the Initial Royalty Equation Analysis, run the Volume Comparison Test, Price Test, Allowance Test, Volume Weighted Average and to identify and monitor any issues or exceptions requiring resolution, identify risks, implement controls and to test all payor corrections in accordance with current ACM policies and procedures.
  • Utilize CIM to document all case file information, explain complex analytical and technical information in writing for the current review and to review previous case reviews and to track all royalty payments collected and actions taken with regards to data requests, order letters and updates to the case review status.
  • Enters case statuses into automated tracking systems ACAT and the Risk Feedback Tool to illustrate the case through violation timelines.
  • Use Microsoft Excel spreadsheets and Brio in the Data Warehouse to verify all reporting regarding MMS-2014 reporting and OGOR production reporting to ONRR as well as the Indian Price Test and Lease and Agreement Profiles for data mining and production verification for each case review.  Reviews production, product codes, adjustment reason codes, Indian and Tribal Fund Codes, sales volumes, pricing, royalty rates and allowances using pivot tables, to make sure that the companies are reporting correctly and timely, determine any issues or exceptions, identify risks, implement controls and to test all payor corrections in accordance with current ACM policies and procedures.
  • Use the Supplemental Data Capture tool in Brio to verify each payors MMS-4410 Dual Accounting Election for each case review to determine if the payor’s MMS-2014 reporting is consistent with the payor’s Dual Accounting Election.
  • Uses View-Star to verify each payor’s MMS-4444 Company Contact Information to establish the proper point of contact for reporting issues with each payor being reviewed.  Reports changes or corrections found to ensure that the payor’s MMS-4444 is up to date.
  • Uses Message-Way to transmit all proprietary information with payors in accordance with the Indian Trust requirements for the transmission of production data from Indian and Tribal lands.  Helps to create an account for payors who do not yet have a Message-Way account.
  • Attend required training as part of the 80/24 hour CPE GAGAS requirement which specifically requires training relating to oil and gas producer accounting, production reporting, mineral reporting issues and exceptions, Indian Trust fundamentals, dual accounting, ONRR production verification tools and government accounting practices and procedures in addition to all ONRR required ethics and computer security training.
  • Works with team members to help achieve work goals for ACM, helps to resolve informal employee complaints in order to promote positive working relationships and morale, provides technical direction to other analysts, and monitors workloads to help ensure the work can be completed in a timely manner.  Provides peer-to-peer reviews in the form of document and analysis reviews, math and source reviews as well as case referencing for order letters and other forms of official correspondence.
  • Promotes mutual respect within ACM and amongst team members by independently working to resolve issues or to establish positive rapport amongst team members.  Assists team members in personal development and working as a team to meet the ACM GPRA goals.
  • Reports as an acting supervisor when main supervisor is out of the office. Duties include attending meetings, approving leave, reviewing work, and providing supervisory and technical direction on questions the team has concerning properties.
  • Participates actively in all team meetings and other management meetings to communicate ideas, problems, suggestions, issues, plans, schedules and recommendations.
  • Communicate procedures to team members through group and one-on-one meetings keeping the team informed.  Led teleconferences and entrance conferences informing oil company representatives on the nature of company audit. 
  • Teamwork is part of my job as an auditor; I may be called on at any time to assist other team members with technical or routine problems as well as concerns.

 

 

 

 

 

 

Accountant (Supervisory) (GS-510-11)                                                                     Jan 2003 to May 2013

Budget and Accounting                Office                                                                                    40 hours per week

Buckley Air Force Base

Denver, CO

Supervisor:  Mr. David Gatson - 720-874-1032

 

 

MAJOR DUTIES

 

  • Provided supervisory and technical direction to a team of budget analysts and accounting technicians responsible for ensuring external customers were paid in a timely manner.  This includes planning work, setting priorities, preparing work completion schedules, assigning work and reviewing work products.
  • Effectively counseled employees on work performance, conduct and administrative matters. Initiated appropriate disciplinary measures in a timely manner.  Conducted employee mid-year, annual appraisals and quarterly feedback evaluations, approved leave requests and recommended training development options.  Recruited new candidates for vacant positions.
  • Analyzes work processes and coordinates activities to improve quality, timeliness, productivity, customer service, processes and effectiveness.  Assists in formulating, developing and executing new procedures to adapt current well and FMP reference data and production reporting to the automated financial system.
  • Communicate effectively both in-person and in writing; utilize negotiation skills to resolve/manage employee and company concerns; conflicts; and disagreements in a positive and constructive manner and resolve at the lowest level possible to minimize negative personnel impact.
  • Communicated accounting procedures to team members through group and one-on-one meetings keeping the team informed of management goals and objectives.
  • Worked with contracting and vendors to ensure payments were in agreement with the Prompt Payment Act (PPA).  Ensuring that payments were made on time and applied properly to each account.
  • Ensured the validity of invoices, contracts, and receiving report to ensure payment to vendors (customers).
  • Provided 20% of time as a collateral duty Equal Employment Specialist.  Assisted numerous employees regarding concerns of possible discrimination within the workplace. 
  • Prepared fact-finding documents and ensured filing within the allotted timeframe; interviewed complainant; briefed base commander of findings if any.
  • Provided training to base populas to inform and educate diversity concerns; EEO rights and responsibilities.
  • Informal and Formal speaking experience to audiences, groups, and individuals who have differing levels of understanding of financial and diversity subject matters.
  • Ensured validity of obligations, monitored internal audit and control systems to ensure adequacy of basic data and subsequent recording of data in the accounting finance records.
  • Gathered, analyzed, and evaluated financial data to identify any deficiencies and/or problems with an activity and performed corrective actions is necessary.
  • Evaluated accounting data and reports to identify and explain trends, ratios, deviations and future projections. In a timely manner I provide advice and operation information to other financial managers and customers to include Wing and Tenant Unit financial managers.
  • Prepared written and oral presentations of analysis conducted and recommend courses of action. Researched and analyzed unusual and recurring problems regarding accounting activities to determine causes and develop recommended solutions within existing guidelines.

 

  • Developed accurate and timely procedures, accounting guidance, and updates to handbooks to provide accurate instruction to the team members and contractors in order to ensure accurate and timeliness of payments to vendors.

 

Special Project:

 

  • Provided training of a sensitive matter to 241 of employees within the Department of Interior regarding Workplace Bullying – (January 2014). 

 

  • Created bullying presentation to present to ONRR and other Department of Interior employees; all employees had to sign in and received 1 hour of credit.

 

  • Provided Workplace Bullying Training to several offices within Interior Business Center (IBC).

 

Education:

  • Argosy University, Denver Colorado, Doctorate, Organizational Leadership – 5/2014
  • Webster University, Aurora Colorado, Master’s Human Resource Management – 8/2009
  • Bachelors of Arts, Aurora Colorado, Business Administration – 4/2007.
  • Community College of Aurora, Aurora Colorado, Associates Accounting – 12/2004
  • Community College of Aurora, Aurora Colorado, Government and Computerized Accounting – 12/2004

  

  • ID#: 98471
  • Location: Aurora, CO , 80013

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